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IMPORTANT INFORMATION
The Convention, abolishing the requirement of consular legalization for foreign public documents came into force for Ukraine on December 22, 2003.
The present Convention shall apply to public documents which have been executed in the territory of one contracting State and which have to be produced in the territory of another contracting State. Special certification called “Apostille” (hereinafter - apostille) is affixed to these documents.
Ukraine's accession means that the "authentication chain" will no longer be required. Instead, U.S. documents destined for use in Ukraine (and Ukrainian documents to be used in the U.S.) should be certified by one of the officials in the jurisdiction in which the document has been executed. Said official must have been designated as competent to issue certifications by "APOSTILLE".
In the U.S. it is the office of the Secretary of State or his/her counterpart in the State where the original document was produced.
An apostille can be attached to the document presented by any bearer. (This is different from the procedure before, when the owner of the document, i.e. the person whose name appears on it, had to present it personally or grant his/her representative a notarized power of attorney.)
Documents completed with an apostille certification must be submitted directly to a member nation to the Convention (the list is enclosed) without any further action or certification (consular legalization).
This procedure applies to the relations between Ukraine and other member states to the Convention except Germany which raised an objection to Ukraine’s joining to the Convention in accordance to Article 12 of the Convention.
Consular legalization is still valid for Germany and other non-member to the Convention states.
The present Convention shall not apply:
a) to documents executed by diplomatic or consular agents;
b) to administrative documents dealing directly with commercial or customs operations.
According to the Instruction of the Cabinet of Ministers of Ukraine of 18/01/2003 # 61 “On Authorization for Apostille certification for public documents” an apostille for the documents issued in Ukraine is placed by:
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the Ministry of Science and Education of Ukraine – for public documents issued by the educational institutions, state bodies, enterprises, offices and organizations in the field of education and science.
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the Ministry of Justice of Ukraine – for documents issued by the judicial bodies and courts and also for the documents issued by the public notaries in Ukraine.
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the Ministry of Foreign Affairs – for all other types of documents.
In accordance with Article 2 an apostille is placed to:
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documents issued by a state court of Ukraine;
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for the documents issued by the prosecutors’ offices, judicial bodies of Ukraine;
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administrative documents;
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for the documents on education and academic status;
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documents executed before a notary public;
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official certificates which are placed on documents signed by persons in their private capacity, such as official certificates recording the registration of a document or the fact that it was in existence on a certain date and official and notarial authentications of signatures.
Documents not mentioned by the present Convention should be legalized according to the procedures set by the legislation.
The updated information on the list of member-states to the Convention and US governmental bodies, which are empowered to put an apostille to the documents, issued on the territory of the USA, is placed at the web-site of the US Department of State http://www.state.gov/m/a/auth/ and at the official website of the Hague Conference on International Private Law http://www.hcch.net
Please apply for the information on apostille certification to:
The Ministry of Foreign Affairs of Ukraine:
Postal address: Velyka Zhitomirska st., 2, Kyiv, 01018
Phone: (+38-044) – 238-16-69
The Ministry of Justice of Ukraine:
Postal address: M.Kotsiubinsky st., 12 (“University” Metro Station) Kyiv, 01000
Phone: (+38-044) – 235-40-83
The Ministry of Education and Science of Ukraine:
Postal address: Pobedy Av., 10, Kyiv, 01135
Phone: (+38-044) – 216-22-35
DOCUMENTS LEGALIZATION
For Rules and Regulations for Authentication of Documents please visit the United States Department`s of State WEB-site:
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